Ready to tackle what are two functions of a print server choose two? Jump into our Master Print Server Functions: IT Essentials V5 Ch 9 Quiz to challenge your mastery of print server functions. This chapter 9 IT essentials quiz guides you through real-world scenarios - learning queue management, driver distribution, and troubleshooting best practices. Sharpen your skills with IT essentials v5 practice questions that build confidence in print server IT essentials. Curious about driver compatibility? Explore which statement describes a printer driver then test broader hardware insights in a quick computer essentials quiz . Dive in now and ace every question!
Which service handles print jobs on Windows Server?
Print Monitor
Print Processor
Print Spooler
Print Manager
The Print Spooler service (spoolsv.exe) manages the spooling of print jobs, queue management, and communication with printer drivers. It ensures that print jobs are properly scheduled and sent to the printer hardware. Without this service running, users cannot print documents. For more information see Microsoft Docs.
Which Windows Server feature must be installed to host print services and manage printers?
DHCP Services
Print and Document Services
Web Server (IIS)
File and Storage Services
The Print and Document Services role in Windows Server provides print server functionality. It installs the Print Management console, print spooler, and other services needed to share and administer printers. This role service must be added via Server Manager before sharing printers on the network. For more details see Microsoft Docs.
Which TCP port does the LPR protocol use by default?
9100
139
631
515
The Line Printer Remote (LPR) protocol uses TCP port 515 by default, as defined by the original BSD printing system. Windows Server supports LPR via the LPD Service role service. If you enable LPR printing on a Windows print server, incoming LPR requests are handled on port 515. More information is available on Wikipedia.
What is the function of a printer driver on a print server?
Translate OS print commands into printer language
Store print jobs temporarily
Manage user credentials
Encrypt print data
The printer driver interprets and converts high-level print commands from applications into printer-specific language or data streams. This ensures the correct formatting and settings are applied for the targeted printer model. Without a suitable driver, the print server cannot communicate effectively with the printer hardware. For more info see Microsoft Docs.
What is the default location of the print spool folder on a Windows Server?
C:\Program Files\PrintSpooler
C:\Windows\System32\spool\PRINTERS
C:\Windows\spool
C:\Spool
By default, Windows Server stores spooled print files in C:\Windows\System32\spool\PRINTERS. This folder holds temporary files for print jobs before they are sent to the printer device. Administrators can modify this path by editing registry settings or using group policy if needed. More details are available at Microsoft Support.
What does printer pooling enable on a print server?
Schedule printers for maintenance
Combine multiple physical printers under one logical printer
Prioritize print jobs by user
Encrypt multiple print jobs
Printer pooling allows a single logical printer queue to distribute print jobs across multiple identical printers. This increases throughput and provides fault tolerance; if one printer is busy or offline, jobs are sent to another in the pool. It's configured in the printer's Properties under the Ports tab. For further reading see Microsoft Docs.
Which tool in Windows Server provides a graphical interface for managing printers on a print server?
Active Directory Users and Computers
Print Management console
Disk Management
Device Manager
The Print Management console is an MMC snap-in that centralizes print server administration, allowing you to manage printers, drivers, forms, and ports across multiple servers. It simplifies tasks like deploying printers via Group Policy and monitoring print queues. This console is included with the Print and Document Services role. More info at Microsoft Docs.
Which PowerShell cmdlet is used to add a printer on a Windows print server?
New-Printer
Add-Printer
Install-PrintServer
Set-Printer
The Add-Printer cmdlet in the PrintManagement module creates a new printer object on the local or remote print server. You can specify parameters like Name, DriverName, PortName, and more. This cmdlet replaces older command-line tools for automation. Reference Microsoft Docs.
Which protocol should you enable to support Internet Printing over HTTP in Windows Print Services?
SNMP
IPP (Internet Printing Protocol)
LPD
SMB
The Internet Printing Protocol (IPP) enables printing over HTTP, allowing users to print from web browsers or remote clients without requiring SMB. IPP commonly uses port 631 and supports features like authentication and encryption (with IPPS). Windows Server includes the Internet Printing role service to support IPP. Read more at Microsoft Docs.
How can you deploy printers to users via Group Policy in an Active Directory domain?
Folder Redirection > Printers
Group Policy Preferences > Printers
Software Installation > Assigned Apps
Security Policies > Restricted Groups
Group Policy Preferences include a Printers extension that lets administrators deploy shared printers to users or computers using GPOs. This method provides more flexibility than traditional print server settings and supports item-level targeting. It's accessed under User Configuration or Computer Configuration ? Preferences ? Control Panel Settings ? Printers. More details at Microsoft Docs.
Which print processor does Windows use for RAW data printing?
EMFPrint
RAWPrint
WinPrint
Pscript5
The WinPrint print processor handles raw data without interpreting or modifying the print job. It passes the content directly to the printer driver or device over the selected port. EMFPrint is used when jobs are spooled as EMF; PostScript uses PSCRIPT. More information at Microsoft Docs.
Which type of printer driver is recommended in Windows Server 2012 and later for improved management and reduced compatibility issues?
Type 3 printer driver (V3)
Type 4 printer driver (V4)
Kernel-mode driver
Legacy PostScript driver
Type 4 (V4) printer drivers were introduced to simplify driver deployment, reduce driver isolation issues, and support modern print features. They are architecture-independent and managed by the Print Class Driver. Type 3 drivers are older and often require separate versions for x86 and x64. See Microsoft Docs.
Which service must be restarted to clear stalled print jobs in the queue?
Print Spooler
Print Monitor
Print Processor
Print Management
Restarting the Print Spooler service clears stuck or corrupted print jobs by deleting the temporary files in the spool directory and reinitializing the queue. Administrators can stop and start the service via Services MMC or by using "net stop spooler" and "net start spooler" commands. More info at Microsoft Support.
Which Event Viewer log contains detailed print service events on Windows Server?
Microsoft-Windows-PrintService/Operational
Security audit log
Application log
System log
The Operational log under Applications and Services Logs ? Microsoft ? Windows ? PrintService captures detailed print events, such as job creation, deletion, and printer errors. Administrators must enable this log to audit and troubleshoot printing issues. The System log only records service-level events. See Microsoft Docs.
What is the purpose of the "Package Point and Print Restrictions" policy in Group Policy?
Share local printers
Schedule printer availability
Prevent users from printing in color
Control driver installation from network print servers
The Package Point and Print Restrictions policy allows administrators to restrict which print servers and driver packages clients can access. It helps prevent the untrusted installation of printer drivers from unknown servers, mitigating security risks. Found under Computer Configuration ? Policies ? Administrative Templates ? Printers. More info at Microsoft Docs.
Which SNMP version is preferred for secure printer status monitoring?
SNMPv2c
SNMPv3
SNMPv1
SNMPv4
SNMPv3 adds authentication and encryption to SNMP, providing confidentiality and integrity for monitoring networked printers. SNMPv1 and SNMPv2c lack strong security features, using community strings in clear text. When configuring printers in Print Management, it's recommended to use SNMPv3. See RFC 3411.
Which Windows feature allows branch office clients to print directly to local network printers without sending jobs over a slow WAN link?
Printer Pooling
Group Policy Deployment of Printers
Branch Office Direct Printing
Internet Printing
The Branch Office Direct Printing feature enables clients to detect the nearest printer logically mapped to a remote printer object and print directly to it, reducing WAN traffic. It requires the Branch Office Direct Printing role service on the print server. Read more at Microsoft Docs.
Which command-line tool can export and import printer queues and drivers from one print server to another?
PrintUtil.exe
PrinterMig.exe
Printbrm.exe
PrintConfig.exe
Printbrm.exe (Printer Backup and Restore) is a Microsoft command-line utility used to export printer queues, drivers, and configuration settings from a print server and import them to another server. It automates migration tasks for large environments. More information at Microsoft Docs.
Which print driver isolation mode runs each print driver in its own separate process to prevent crashes from affecting the spooler?
Combined
Isolated
Shared
None
In Isolated mode, each print driver runs in its own dedicated process, ensuring that a faulty driver does not crash the Print Spooler service. This mode enhances stability but uses more system resources. Shared mode runs all drivers in a shared process. See Microsoft Docs.
Which advanced printer setting bypasses the spooler and sends print data directly to the printer?
Render print jobs on client computer
Start printing after last page is spooled
Print directly to the printer
Enable bidirectional support
The "Print directly to the printer" option sends data directly to the printer hardware without spooling it on the server. This can be useful for urgent print jobs or troubleshooting, though it may reduce overall throughput. It's configured in the printer's Advanced properties. More details at Microsoft Docs.
Which printing protocol uses SSL/TLS to encrypt print jobs in transit?
RAW
LPR
IPPS
SMB
IPPS (IPP over HTTPS) secures printing by encrypting data with SSL/TLS, protecting print jobs from eavesdropping or tampering. It uses the same port as IPP (TCP 631) but over HTTPS. Windows Server's Internet Printing role service supports IPPS when configured with a valid certificate. See RFC 8310.
Which Event Viewer event ID indicates a successful print job completion in the PrintService Operational log?
101
307
13
8000
Event ID 307 logs successful print jobs in the PrintService Operational log, providing details such as document name, user, and page count. This event helps administrators audit printing activity. Other IDs represent errors or job spooling notifications. More info at Microsoft Docs.
When configuring IPPS on a print server, which type of certificate is required to secure the connection?
Domain Controller certificate
Client Authentication certificate
Server Authentication SSL certificate
Code Signing certificate
IPPS requires a server authentication SSL/TLS certificate installed on the print server to establish HTTPS connections with clients. The certificate must be trusted by client machines for secure communication and can be issued by a public CA or internal PKI. See Microsoft Docs.
Which PowerShell cmdlet lists printers on a remote print server?
Show-RemotePrinter
Get-Printer -ComputerName
Get-RemotePrinters
List-PrinterServer
The Get-Printer cmdlet with the -ComputerName parameter retrieves a list of printers from the specified print server. This allows administrators to script enumeration and management of remote print objects. It is part of the PrintManagement module. See Microsoft Docs.
Which Windows API function can you use to register for print queue change notifications programmatically?
RegisterPrinterChange
OpenPrinterNotification
NotifyPrinterChange
FindFirstPrinterChangeNotification
The FindFirstPrinterChangeNotification API function requests notifications for specific printer or queue events such as add, delete, or modify. Applications can then wait on a handle to receive these notifications. This is commonly used in custom print-monitoring tools. More information at Microsoft Docs.
When troubleshooting a print driver crash in isolated mode, which Microsoft tool can be used to capture process memory dumps of the isolated driver process?
Performance Monitor
Event Viewer
WinDbg
Print Management
WinDbg, part of the Windows Debugging Tools, can attach to and collect memory dumps from individual print driver processes running in isolated mode. Captured dumps help diagnose driver faults. Administrators need to enable debug symbols for full analysis. For instructions see Microsoft Docs.
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Study Outcomes
Understand Core Print Server Functions -
Explain how a print server manages print queues and spools documents to ensure efficient network printing.
Distinguish Print Server Deployment Models -
Identify the differences between dedicated hardware and software-based print servers in various IT environments.
Configure Print Server Settings -
Set up and manage printer sharing, driver installation, and access permissions using standard operating system tools.
Troubleshoot Common Print Server Issues -
Diagnose and resolve typical problems such as stalled print jobs, connectivity failures, and driver conflicts.
Apply Optimization and Security Best Practices -
Implement measures to enhance print server performance and secure printing operations against unauthorized access.
Cheat Sheet
Queue Management and Spooling -
A print server's core responsibility is to manage print queues and spool jobs efficiently, preventing document collisions and ensuring smooth throughput. Spooling temporarily stores print data on the server, allowing devices to process each job in the correct order - think "Q-S" (Queue-Spool) to remember. (Cisco Systems, 2021)
Driver Distribution and Compatibility -
Print servers centralize driver storage and push the correct driver version to each client, reducing compatibility issues across Windows, macOS, and Linux. This eliminates "it works on my PC" scenarios and streamlines updates; mnemonic: "D-2-C" (Driver-to-Client). (Microsoft TechNet)
Access Control and Security Enforcement -
Effective print server functions include setting per-user or group permissions, integrating with Active Directory, and enabling TLS/SSL to encrypt print jobs over the network. When asked "what are two functions of a print server choose two," always include secure access control and encrypted data transit. (NIST Special Publication 800-12)
Print Job Scheduling and Prioritization -
Advanced servers can schedule jobs by time or priority, allowing urgent documents (e.g., invoices) to jump ahead in the queue and balance loads across multiple printers. Use simple labels like "High-Red" for color jobs and "Low-B/W" for bulk black-and-white to automate priorities. (IT Journal of Network Management, 2022)
Monitoring and Reporting via SNMP -
SNMP integration lets administrators track toner levels, error codes, and monthly page counts, generating automated alerts when supplies run low. Tools like PRTG or MRTG visualize usage trends and support proactive maintenance planning. (ITIL Service Operation Guide)
