Is your school ready to join a collaborative?
Real-time data is a MUST when joining a collaborative. Which of these best describe your data usage practices?
My organization is beginning to use digital resources and systems.
Some elements of or portions of data are being analyzed and used to inform my organization’s decisions.
Data is often being leveraged across my organization for greater insight and data-driven decision-making, although not always on a real-time basis.
Most data needed on a real-time basis is available to inform organizational decisions.
My organization has a culture of using predictive and prescriptive analysis to improve outcomes and efficiency. Real-time data is used in all aspects of my organization.
Strong leadership is necessary when joining a collaborative. Which of these best describe your organizations leadership and vision, with respect to a multi-organizational integrated student data system (ISDS) for your community?
My organization is developing an understanding of the value and purpose of an ISDS.
A lead organization (backbone) has started to engage in cross-organizational communication in order to implement an ISDS in my community.
The backbone organization, as well as my organization’s leader(s) are proactively planning for implementation, and change management and are providing resources to grow access, reliability, and capacity ahead of the demand for an ISDS.
My community has a collaborative team that is working together developing and implementing a shared vision with all stakeholders for effective and strategic use of an ISDS.
My community collaborative is held up as a benchmark for other communities on how to implement an ISDS. Real-time data is being used to improve outcomes.
Making sure you have a legal team in place will save you a lot of headaches. Which of these best describe your organizations legal preparedness for utilizing a multi-organizational integrated student data system (ISDS) in your community?
My organization has an understanding of the applicable laws for participating in an ISDS. For example: FERPA.
My organization has the resources (access to legal expertise, consent management, and process improvement) to support applicable laws for participating in an ISDS.
My community has defined (1) a set of data to be shared (2) a legal contract structure for cross-organizational data sharing, and (3) an approach to implement a parent consent process for this sharing. My community’s backbone organization understands its responsibility for data governance.
My community has collaborative processes and technology in place to support compliance to laws and consent, and to share a defined data set, categorized according to data privacy requirements. Pilot use cases are underway.
My collaborative community’s legal contracts, consent approach, and data governance practices are used as benchmarks for other collaboratives implementing an ISDS. Our collaborative has efficient processes and an effective legal structure.
Your community can be your loudest champion or your angriest critic. Which of these best describe your current community infrastructure?
My organization has the desire and commitment to engage in a multi-organizational integrated student data system (ISDS).
My organization has funding and resources allocated to do this work, including people, and systems (hardware/software/networks). We have a community backbone organization chosen and funded to lead this effort.
Our backbone organization has legal data sharing and parent consent agreements in use, and there are initial organizations beginning to share data with each other for specific use cases. These organizations are already sharing lessons learned.
The existing collaborative is welcoming new organizations to join and funding structures exist. There are standards with respect towards data governance and security policies that are understood across our collaborative. Our backbone, technology, leadership and the collaborative as a whole are perceived as working.
The leadership and the collaborative are seen as successful and the funding is sustainable. Our entire community is realizing the value of the collaborative vision.
Information and system integration is essential for accurate data to be shared within a collaborative. Which of these best describe your current multi-organizational integrated student data system (ISDS) integration approach?
My organization is reviewing the data we have and developing an understanding of the data set that is helpful for a successful student collaborative.
We have determined a data set to share and understand the data privacy requirements associated with it. We have a plan for how we would implement the parent consent process.
We have an initial ISDS integration. Our integration has either manual data entry, import/export processes, or an initial interface. We are beginning to share data with other organizations in our collaborative.
We have some degree of automated integration between organizations. There is a known inventory of major data systems and sources, and information is formatted in a standard way to enable integration.
Our major data systems are integrated and a longitudinal child-centric data system exists to support continuous improvement in our community.
The data system you select can make or break your collaborative. Which of these best describe current data system capabilities in regards to an integrated student data system (ISDS)?
My organization has an operational data system in use that contains a data set that is helpful for a successful student collaborative.
My organization’s operational data system includes foundational capabilities. It can hold the data set that our community is interested in sharing, with potential modifications. It can store relevant parent consent. It can export or has an automated protocol to interface to other data systems (API).
Our collaborative has technology that supports creating an individual student record from multiple connected data sources. That technology can use data governance rules and parent consent to scope and filter data.
Our ISDS multi-organizational data system automated integrations are timely and accurate and include some real time updates. Our backbone organization has a process to manage duplicate records and data quality/inconsistencies. There is a unified approach to student ID numbers.
Our collaborative has reporting technology that supports individual and aggregated dashboards and reports. There is support of visual groupings and comparisons to assist in decision making and continuous improvement, to better serve all students in our community.
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